Word Introduction Training Course

Unit 5: Creating and Managing Tables 

In this section you will learn to: 

Create tables in a Word document  

Edit the structure of tables 

Enhance the appearance of tables   

Insert a table 

To create a table: 

Go to the Insert tabàTable button. 

Select the number of cells to be included by dragging the mouse over the grid; 
or 
Select Insert Table. 

To add text: 

 Click in a cell and type. 

Press Tab to move to the next cell. 

Inserting rows or columns 

To insert additional rows or columns into a table: 

Click in a cell next to where the row or columns is to be added. 

Go to the Table Tools Layout tabàRows & Columns group. 

Click the appropriate Insert button. 

Deleting rows or columns 

To delete rows or columns from a table: 

Click in a cell within the row or column is to be deleted. 

Go to the Table Tools Layout tabàRows & Columns group. 

Click the appropriate Delete option from the dropdown arrow next to Delete. 

Using AutoFit options 

AutoFit options are used to adjust the size of the table columns automatically. 

Click in a cell within the table. 

Go to Table Tools Layout tabàCell Size group. 

Click the dropdown arrow next to the AutoFit button to select an AutoFit option. 

Changing cell text alignment 

To align text within a cell:

Unit 6: Controlling Page Layout 

In this section you will learn to: 

Changing document margins 

To change a document’s margins: 

Go to Page Layout tabàPage Setup group. 

Click the Margins button. 

Select from preset margin options; or use Custom Margins to enter margin sizes. 

Inserting a page break 

To insert a page break: 

Click the cursor where the page break is to be positioned. 

Go to the Page Layout TabàPage Break button.  

Shortcut keys: Ctrl+Enter to insert a page break. 

Delete a page break 

Turn on the Show/Hide button (Home tabà 
Paragraph group). 

Click the cursor to the left of the page break. 

Press the Delete button on the keyboard. 

Unit 7: Using Proofing Tools 

In this section you will learn to: 

Use Word’s Spelling and Grammar feature to proof a document  

Use Word’s Thesaurus to find alternative words  

Using the spelling and grammar checker 

To launch the Spelling and Grammar checker, go to Review tabàSpelling & Grammar button 

To ignore the suggestion, click Ignore Once or Ignore All. 

Use Add to Dictionary to add a correctly spelt word to Word’s dictionary (so the word won’t come up as an error in future). 

To correct an error to a suggested option, click Change or Change All. 

Spelling and grammar checking options 

To change spelling and grammar options, go to File TabàProofing category. 

Using the thesaurus 

To look up/use an alternative word: 

Right-click on the word. 

Go to Synonyms and select another word to replace the one currently used.