Word Intermediate Training Course

Unit 4 Using Styles and Building Blocks 

In this unit you will learn to: 

Use styles to format text in documents  

Modify and delete styles  

Use styles to create outlines  

Use Quick Parts 

Using Styles 

Applying a style 

Click into or select the paragraph you wish to apply the style to. 

Go to Home - Styles group. Click the dropdown arrow to view all the styles available in the Styles gallery. 

Click on the style you wish to use to apply the style to the selected paragraph. 

Modifying a style 

Click the Options button in the bottom right corner of Home - Styles group . 

The Styles palette appears on screen. 

Hover your mouse over the style you wish to modify (i.e. change the appearance of). 

Click the dropdown arrow to the right of the style you are modifying. 

Select Modify. 

Make the desired changes to the style. 

Click OK, then OK again. 

Deleting a style 

Click the Options button in the bottom right corner of Home - Styles group. 

The Styles palette appears on screen. 

Hover your mouse over the style you wish to delete. 

Click the dropdown arrow to the right of the style you are deleting and select Delete. 

Creating an outline using styles 

Go to View - Document Views and select Outline. 

The document appears in Outline view, and the Outlining ribbon appears at the top of the screen. 

The group of buttons shown below allow you to change Heading styles currently applied to selected paragraph. 

Text in the document can be collapsed or expanded to view either just paragraphs formatted with Heading styles; or to view all text. 

The Close Outline View button closes Outline view and returns the document to the view it was displayed in previously (usually Print Layout view). 

Using Building Blocks 

Creating a building block 

Select the text or graphic that you want to save as a building block.  
To store paragraph formatting (e.g., indentation, alignment) with the entry, include the paragraph mark ( ) in the selection. 

Go to Insert - Text group and click the Quick Parts button. 

Click Save Selection to Quick Part Gallery. 

Fill out the information in the Create New Building Block dialog box, and click OK. 

Inserting a building block 

Go to Insert - Text group. 

Click the Quick Parts button and select Building Blocks Organizer. 

Select the Building Block you wish to use and click Insert. 

Notes: 

Any Building Block you have created and saved yourself should appear at the top of the list when the Quick Parts button is clicked. To insert, click directly on the item. 

To use items from the AutoText gallery, type the first few letters and press the F3 key to get Word to put in the rest of the entry. This will work provided the first few letters you type in are different from the first few letters in other AutoText entries.