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Delimited data sets in Excel
Resolved · Low Priority · Version 365
Natasha has attended:
Excel Intermediate course
Project Management - Framework & Processes course
Delimited data sets in Excel
Hello,
I currently extract data from our grants system into an Excel spreadsheet which shows all the subjects a reviewer has selected. It extracts all the information into one cell per person, so that it looks something like this:
subject a, subject b, subject c
I'd like to create a pivot table of subjects to identify gaps, but haven't been able to work out an efficient way of doing this. I've tried using the text to columns function using the commas as the delimited but the problem I have is that some subjects have commas within them. For example, Chemistry, applied is one subject but choosing the text to columns option means that chemistry and applied end up in two different cells.
Thank you for your help!
RE: Delimited data sets in Excel
Hi Natasha
You are using the correct tool to split by commas, text functions in formulas can do this but they will still have issues with the unnecessary comma.
If the issue is specific subjects and you can identify the issues, you can clean/fix the data before you run the split.
Example you would use find and replace to change "Chemistry, applied" to Chemistry applied and replace in the entire sheet.
Then when you split you will have the correct data.
Kind regards
Richard
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