Save/open options for track changes

Resolved · Urgent Priority · Version 2003

Wed 25 Feb 2009, 15:37 Delegate Liz said...

Liz has attended:
SharePoint course

Save/open options for track changes

Hello
We require our stationery templates to have protection applied. We also wish to provide the option to use track changes.

It seems that we can't allow the user the option to apply or dis-apply track changes without forfeiting the protection.

So we have to have track changes active in our templates.

We therefore have to teach users to switch to "final" if they don't want changes tracked visibly.

Ideally when a user opens a template to start a new document, the default setting would be "final". How can we achieve this? It normally seems to default to "final showing markup".

Tue 3 Mar 2009, 17:00 Trainer Rajeev said...

RE: save/open options for track changes

Dear Liz

Thank you for your query!!

Normally it depends on the time when the template was saved if what ever option was set the template will be set to those settings.

I create two separate templates One with the option of Final and the Other Final showing mark-up. They seem to work perfectly fine.

Please open the original template that you have Choose the option how you want everyone to see when the file is opened by the end users. i.e. Final, Final showing mark-up, original, etc....

Save the file as a template after protecting the file

When the file is protected and the track changes are on the user cannot accept or reject any changes!! They will have to unprotect the file to do so.

I hope this has answered your query.

If this has answered your query then I would request you to please mark the question as resolved!! If not and you have a specific question related to this then please post it as a new question and we should be able to provide you the solution for it!!

Kindest Regards

Rajeev Rawat
MOS Master Instructor 2000 and 2003
MCAS Master Instructor 2007
MCT

Thu 5 Mar 2009, 12:37 Delegate Liz said...

RE: save/open options for track changes

Thanks for you message. However, it doesn't work for us at all. Two of us have tried doing exactly what you recommend. When we open the document from the template, the default is Final Showing Mark-up despite our selecting Final before saving and protecting.

Mon 9 Mar 2009, 13:21 Trainer Rajeev said...

RE: save/open options for track changes

Dear Liz

Thank you for your response.

Please try this and see if it works for you as it seems to be working for me.

Choose Tools > Options...

In the Security Tab under the privacy section please un-tick the option called "Make hidden markup visible when opening and saving."

Press OK.

I am sure this will rectify the problem.

Please let me know how you get along.

It might be useful for you to refer to the following link to see why sometimes it is not a good idea to do what you want to do:

http://groups.google.com/group/microsoft.public.word.docmanagement/browse_thread/thread/86726026a8e6f928/421cbfc271178a01?hl=en& ;lnk=st&q=#421cbfc271178a01

I hope this has answered your query.

If this has answered your query then I would request you to please mark the question as resolved!! If not and you have a specific question related to this then please post it as a new question and we should be able to provide you the solution for it!!

Kindest Regards

Rajeev Rawat
MOS Master Instructor 2000 and 2003
MCAS Master Instructor 2007
MCT