Referencing Multiple Documents into one TOC | Word forum

Dear Anna

Thank you for attending Excel Intermediate course!! I hope you enjoyed the course and benefited from it.

The best solution to your problem that I can think of is Master and Subdocuments.

This is what a person who would be writing a lengthy novel or course material will use.

I am not sure how familiar you are with the Word Advanced features. But we do cover the Master and Subdocuments in Word Advanced level.

I am going to try me level best to explain the Master and Sub document with your example. I am hoping that you know that the Table of content rely on the Styles that you set for your headings or sub headings. (Styles are Heading 1, Heading 2, Heading 3, etc...


Please follow these steps:

1. Please ensure that all your Training section documents have styles applied to the main headings, Heading 1, Heading 2, Heading 3, etc....

2. Create a new Blank document and choose View Tab on the Ribbon.

3. Choose Outline from the Document views Group.

4. In the Master Document Group click on the Show document button.

5. You will be able to see Create and Insert button. Please click on Insert button.

6. Choose the location where all your training section documents are stored and choose the first document that you wish to insert as a sub document.


Repeat step 6 until all the documents get inserted in the main (Master) document.

7. Once you have all the documents in the master document Use Ctrl + Home to go to the beginning of the document.

8. Choose the References tab on the Ribbon

9. From the drop down list of Table of content (TOC) either choose one of the default TOC or choose Insert Table of Content... to get more choices.

10. Press OK and you should be able to see your table of content.

The beauty about this is that if things change such as the page numbers or you edit the data in the headings you simply have to right click on eth TOC and choose Update Field. (Shortcut is F9 button on the keyboard.)

If you have any issues when carrying out the above steps or after you have carried out the steps please let me know and hopefully I should be able to help you out with this:

To see the other course topics for Word Advanced and the schedule please refer to the link below:

https://www.stl-training.co.uk/word-2007-advanced.php

I hope this has answered your query.

If this has answered your query then I would request you to please mark the question as resolved!! If not and you have a specific question related to this then please post it as a new question and we should be able to provide you the solution for it!!

Kindest Regards


Rajeev Rawat
MOS Master Instructor 2000 and 2003
MCAS Master Instructor 2007