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microsoft excel courses - Excel

resolvedResolved · Low Priority · Version Standard

Carolyn has attended:
PowerPoint Introduction course
Excel Introduction course

Excel

How do I create a database?

RE: Excel

Hi Carolyn, Before you create a database you must first ensure that you plan it. You will need to be sure of the fields (ie Title, Name, Address) first, and what data you will be entering into each field. It is advisable to enter your field headings (as above) in one row with the relevant data below each one, so that related data flows down the column. If you wish to use Sort and Filter you should also ensure that there are no row or column gaps in your database, including no gap between field heading and the data below. You should format the field headings differently from the data, which allows Excel to be able to differentiate them from the data. Once you have populated your fields you will then be able to Sort and Filter your data using the appropriate toolbar buttons and or menu commands.

 

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Excel tip:

Checking if a calculation adheres to Order of Precedence

When writing formulas you must make sure that results will be calculated as you intended.

Excel adheres to the standard order of precedence for calculations. It calculates percentages, exponents, multiplication, and division in this order before calculating addition and subtraction.

For example, =7+5*3 results in an answer of 22, not 36.

To force a calculation to be completed before another calculations, place the section in parentheses: =(7+5)*3 will result in 36.

To check how excel is evaluating a formula, click on the cell and select the 'Tools' menu, select 'Formula Auditing' and click 'Evaluate Formula'

In the dialog box click on 'Evaluate' to watch as each part of the formula is successively calculated.

View all Excel hints and tips


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