Power BI on shared drive

Resolved · Low Priority · Version 365

Mon 29 Jan 2024, 11:33 Delegate Lisa said...

Lisa has attended:
Power BI Reporting course

Power BI on shared drive

Hi, We work on a cloud based system and I am trying to let my manager view and edit the work I am doing in Power BI. I have saved to a shared drive and given her permission but it is stating that a licence is needed. Are you able to confirm that this is the case. Is there anyway she can access and view what I am doing without a licence?

Many thanks in advance for your help.

Tue 30 Jan 2024, 16:13 Trainer Martin said...

RE: Power BI on shared drive

Hi Lisa,

Thankyou for your question to the forum.

You can share Power BI reports with others without a licence but it is more limited than if you had a licence. Here are some of the solutions to try:

1. In Power BI desktop go to FILE > EXPORT > EXPORT TO PDF (View only)

2. In Power BI service, open the report and go to EXPORT > POWERPOINT > EMBED AN IMAGE (again View only)

3. If your manager has Power BI desktop installed on their device then you can send them the pbix file (View and Interact with)

I hope this helps

Kind regards
Martin Sutherland
(IT trainer)