Autotext in Word 2010/13

Hello Maurice,

Hope you enjoyed your Microsoft Word Intermediate course with Best STL.

Thank you for your question regarding using Autotext in Word 2010/2013. It is possible to add the Autotext button to your Quick Access toolbar, however, all the entries are shown.

So let's look at customising the toolbar itself.

1) Click File then Options and select Customise ribbon.

2) Here you can choose to create a new ribbon using the New Tab button and then add a group using the New Group button OR you can add a new group to an existing ribbon.

3) Add the appropriate buttons to the new group by dragging and dropping. These are found by clicking the drop-down at the top left side of the options window and choosing All Commands.

4) Scroll down to the section that begins with Custom. Here you will find many options to choose from. Some examples are Custom Autotext, Custom1, Custom2 etc.

5) Choose as many as are required and rename each item to match your categories. You then need to set up your lists by saving selection to Quick Part Gallery.

6) In the dialogue box add the name then choose the appropriate custom item from the Gallery section. After this create a new category e.g. - Breast cancer

When creating the Autotext items you can create new categories and place a hypen followed by a space before the name e.g. - Breast cancer. What this does is place the category at the top of the list. Also include this item in your list.

Now when you click the required button on the ribbon (wherever you placed it) you will be presented with a drop-down of your list.

I hope this helps to resolve your question. If it has, please mark this question as resolved.

If you require further assistance, please reply to this post. Or perhaps you have another Microsoft Office question?

Have a great day.
Regards,

Rodney
Microsoft Office Specialist Trainer