auto outline

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Auto outline

resolvedResolved · Low Priority · Version 2007

Angela has attended:
Excel Intermediate course

Auto outline

need an explanation about this function didnt quite understand its purpose

Edited on Wed 20 Aug 2008, 13:00

RE: auto outline

Hi Angela,
Thank you for your post and welcome to the forum;
This is a feature that allows you to outline your data. This simply means that Excel analyses your data and assigns different rows to different "levels." These levels can then be selectively hidden or displayed, depending on your needs. An outline is handy for getting a quick understanding of large amounts of data.
1. Insert automatic subtotals. Select a cell in a data lis, display the Data tab, then click on Subtotal in the Outline group.
2. Let Excel automatically outline your data list. Select the list that you want outlined, as you are using Excel 2007, display the Data tab of the ribbon, click Group from the Outline group, then click Auto Outline.
3. Manually outline your data list. Select the data you consider to be detail information, then choose to display the Data tab of the ribbon, click Group from the Outline group, then click Group again. Repeat the process for all other detail information in the data list.
Once your data is outlined, outline symbols appear at the left side of the worksheet. You can display different levels of data by using the mouse to click on the various symbols.
I hope that has made it a bit clearer, regards Pete


 

Excel tip:

Use shortcut keys to select rows or columns

Most users use the mouse to select rows or columns. It may be more convenient to use keyboard shortcuts to do that.

The shortcut key combination to select an entire row is Shift+Spacebar.

The shortcut key combination to select an entire column is Ctrl+Spacebar.

These are pretty easy to remember as the spacebar looks like a long row (or column if you're looking at it sideways). Remember that Ctrl, beginning with C, selects columns and Shift, by a process of elimination, the rows.

View all Excel hints and tips


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