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Face to face / Online public schedule & onsite training. Restaurant lunch included at STL venues.
Designed for Outlook 365
(244 reviews, see all 99,091 testimonials) |
From £495 List price £650
- 1 day Instructor-led
- Courses never cancelled
- Restaurant lunch
Syllabus
Who is this course for?
Our Microsoft Outlook Advanced course is suitable for those with a good working knowledge of Outlook who wish to progress to the most complicated functions and features.
Prerequisites
A working knowledge of Outlook or our Outlook Introduction course.
Benefits
At the end of this Outlook training you will have a sound practical knowledge of Outlook advanced features. You will feel more than confident using Outlook and be able to set up rules to filter emails and to use stationary, templates and forms to customise your emails.The powerful tools in Outlook in general helps simplify email communication, enhance group planning, scheduling of meetings, and also allow access to the information you need all from one place.
Course Syllabus
What's new in Outlook
Customising Outlook
The Outlook environment
The Outlook bar
Using the Reading Pane
Customising View Settings
Messages
Instant Search and filtering messages
Creating Search Folders
Customizing messages
The Inbox
Organizing the Inbox
The rules wizard
Managing your mailbox
Alternate email methods
Folders
The notes folder
The journal folder
The calendar folder
The contacts folder
Templates and forms
Stationery and templates
Forms
Integration
Changing the mail format
Importing and exporting data
Creating Office documents
Using Folders to Share Information
Working with public folders
Working with Personal Folders
Sharing your Outlook folders
Prices & Dates
What you get
"What do I get on the day?"
Arguably, the most experienced and highest motivated trainers.
Face-to-face training
Training is held in our modern, comfortable, air-conditioned suites.
Modern-spec IT, fully networked with internet access
Lunch, breaks and timing
A hot lunch is provided at local restaurants near our venues:
- Bloomsbury
- Limehouse
Courses start at 9:30am.
Please aim to be with us for 9:15am.
Browse the sample menus and view joining information (how to get to our venues).
Refreshments
Available throughout the day:
- Hot beverages
- Clean, filtered water
- Biscuits
Online training
Regular breaks throughout the day.
Learning tools
In-course handbook
Contains unit objectives, exercises and space to write notes
Reference material
Available online. 100+ pages with step-by-step instructions
24 months access to Microsoft trainers
Your questions answered on our support forum.
Training formats & Services
Training Formats & Services
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Testimonials
DDI UK Ltd
Amelia Seagrove,
Operations Support
Brilliant trainer and very informative course
Outlook Advanced
YouView TV Ltd
Diane Pepper,
Office Assistant
The trainer was brilliant, would highly recommend to anyone! His patience and time given to us was invaluable!
Outlook Advanced
Panalpina
Jake Burnett,
Business Development
Good course with some really useful tips to help manage a busy inbox efficiently.
Outlook Advanced
Training manual sample
Below are some extracts from our Outlook training manuals.
Instant Search helps you to quickly find items in
Microsoft Office Outlook. The Instant Search pane is always available in all
your Outlook views, such as Mail, Calendar, and Contacts.
Use the following procedure to perform an Instant Search.
Click in the Search field at the top of the folder pane
(Inbox or another selected folder). Outlook highlights the search area, as well
as the selected folder on the Navigation pane.
Enter the text to include in the search.
As you begin typing, Outlook starts searching. It displays
the Search Results (in place of the full contents of that folder).
You can read, reply, delete, or move the items just like
from any other folder.
Click the X in the Search field to clear the search.
When you click on the
Search field at the top of the Inbox or any other folder, the Search tab
appears on the Ribbon. The tools on this Ribbon allow you to refine the search
and change the scope of the search.
View the Search tab on the Ribbon.
Use the following procedure to search for messages from a
certain sender as an example of an advanced search.
Select the From tool from the Ribbon.
Enter the Sender’s name to replace the highlighted text “Sender Name.”
Outlook displays up to 10 of your most recent searches.
In the Instant Search pane, click Show Instant Search
Pane Menu, point to Recent Searches, and then click the
search that you want in the list.
Include subfolders in Instant Search
On the Search Tab you get the option to search by
current or all subfolders
A Search Folder is a virtual folder that provides a view
of all e-mail items that match specific search criteria. For example, the
Unread Mail Search Folder allows you to view all unread messages from one
location even though the messages may be located in different Mail folders.
Default Search Folders
There are three default Search Folders
Categorised Mail includes items that have been assigned a colour
category.
Large Mail includes items that are larger than 100 kilobytes
(KB).
Unread Mail includes items that are marked as unread.
In addition to the default Search Folders, Outlook includes
a list of predefined Search Folders. You can customize a predefined
Search Folder with your own search criteria.
You can also create your own custom Search Folder by
defining specific search criteria that e-mail messages must meet to be
displayed in the Search Folder.
Note Search Folders in
Microsoft Office Outlook support prefix matching in the text strings that you
specify. For example, if you want to include all messages with the word
'rain' in the Search Folder, the Search Folder will also include
messages with words like 'raining' or 'rainy' but won't
include words like 'brain.
Important When you delete a
Search Folder, the e-mail messages shown in the Search Folder are not deleted
from their original locations, because those items are only viewed in a Search
Folder. However, if you open or select one or more e-mail messages shown in a
Search Folder and then delete them, the messages will be deleted from the
Outlook folders where they were stored.
Switch from plain text emails to rich text or HTML
To check your text formatting and font settings, go to File
> Options, and click on Mail from the left screen. To be able to
change font and customize text formatting in emails, the Compose in this
message format should either say 'HTML' or 'Rich Text';
if it says 'Plain Text', change it to 'HTML'.
Plain text This is a format that all
e-mail applications support. You can set Outlook to open messages that you
receive in plain text format only. Plain text doesn't support bold, italic, coloured
fonts, or other text formatting. It also doesn't support pictures that are
displayed directly in the message body, although you can include the pictures
as attachments.
Outlook Rich Text format (RTF) - You can use RTF when sending messages within an organisation that
uses Microsoft Exchange; however, we recommend that you use the HTML format.
RTF supports text formatting, including bullets, alignment, and linked objects.
Outlook automatically converts RTF formatted messages to HTML by default when
you send them to an Internet recipient
HTML -
This is the default message format in Outlook. It is also the best format to
use when you want to create messages that are similar to traditional documents,
with various fonts, colours, and bullet lists. By default, when you select
either of the options that allow formatting (HTML or Rich Text), the message is
sent in HTML format. So when you use HTML, you know that what you send is what
the recipient will see.
Change your global email font settings in Outlook
Go to File > Options, and select Mail from the
left screen in the dialog that opened. Then, click on the Stationery and
Fonts button.
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