microsoft training in london – STL

Microsoft Excel has the Named Ranges feature that allows users to give a name to a cell or range of cells that can make it easier to refer to in formulas. The naming of the cells can be tedious if there are numerous ranges to be named on the sheet. Here’s a quick way of achieving multiple range names.

Select the whole range of cells that you wish to name. In the example below, we need to name each Quarter and each Department ranges.

In this example we select A4:F9

From the Formula Ribbon, Defined Name Section, Click the Create from Selection button.

Tick the checkboxes that relate to the range you would like Excel to consider for naming.

Ticking Top Row will create range names for each of the Quarter Columns, and the Left Column will create Department name ranges.

Click OK

The Ranges are created and named. They will appear in the Name Box (beside the formula bar).

Note: Named Ranges can be edited via the Name Manager option on the Formulas Ribbon.

A new feature introduced in 2010 version of Excel is the Slicer tool. Used to visually and quickly filter data within a Pivot Table.

Although the Pivot Table feature makes it extremely easy to manipulate the layout of data lists in Excel, we have found most attendees of our Excel 2010 training Courses are excited by the power of the new Slicer tool.

Create a standard Pivot Table and from the Insert Ribbon click the Slicer tool in the Filter Section.

This will display the Insert Slicers Dialog. From the Insert Slicers dialog tick the fields you would like to filter on.

This will display a box for each field selected. These can be moved and resized to suit available space on the sheet.

To filter data, click on the relevant data. In our example below we have chosen the Bristol and London Store with Departments of Sales and Payroll. (You can select multiple items by holding the Control key while clicking).

The results are immediate, and the slicer dialogs visually show what is currently filtered.

To clear the filters, click the small funnel icon in the top right of the Slicer boxes.

NOTE: This Slicer feature is disabled if you have workbooks from earlier Excel versions running in compatibility mode. To enable Slicer, Save the workbook as a 2010 file format, then re-open.

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