PowerPoint Training – Page 6 – STL

I was working on a Powerpoint presentation this weekend, just a for my own amusement, and I noticed that I stayed in the same presentation view throughout my work. I had adopted my own default view setting – the view I get when I open a new file.

It seemed easier at the start of the weekend to stick to using the Normal View, but by experimenting with each of the four presentation views on the Ribbon, I found it much easier to switch slides around in the Slide Sorter View, and add notes to each slide using the Notes Page. The Reading View let me look at my presentation slides in a full window – making it easier to read through my content and identify where I need to cut down the bullet points and add more images, or even embed a short video.

Here’s a bit more on each of the four presentation views in Powerpoint.

Normal-view-powerpoint training — Normal view in Powerpoint. This is the default view when opening a new or existing presentation.

This is the Normal View. I like the way I can see my three slides in the left-hand pane. This gives me a sense of my overall presentation and how it is flowing, as I work on it.

In the normal view, the main screen is the slide I’m working on currently. I can add comments or ideas in the Notes Page below my main slide. I type in this space to help prompt me when I’m giving the presentation, and I can use it as space for me to add ideas for possible inclusion as I’m writing.

I can just stay in this normal view, but it can help me to look at how my slides relate to each other.

This is where I have to stop avoiding the View tab and look at the options available:

Presentation-views-in-View-tab-powerpoint-training — Here are the seven views I can use throughout my presentation, from putting it all together, to presenting it. I’m concentrating on the first four in Presentation Views.

I want to change the flow of the presentation. If I use the Slide Sorter View, I can see them all in one go. This helps me to get an overview of my slides so far, and move them around to improve the narrative of the presentation.

To select the Slide Sorter view, I need the View tab, then click on Slide Sorter View.

Slide-sorter-view-powerpoint-training — In Slide Sorter View I can see how my slides all work together, and switch them around easily.

Once I’ve moved all my slides into the order I think they flow best, I want to look at each slide and start writing my speaker’s notes. This will help me if I get nervous and forget the content of what I want to say. I don’t want to end up just reading the bullet points on my slides.

Notes-Page-view-Powerpoint-training — In the Notes Page View, I can add prompts to help me overcome nerves.

Now, I am close to having a complete presentation ready to view and see how it looks. This is a good way for me to spot any spelling errors or layout problems. For this, I’m going to use the Reading View as each slide will fit in the window. I can use the arrows on the keyboard to move to the next slide, or use the arrows at the bottom right of the screen, or just N for next or P for previous slide. When I’m finished in this view, I press Esc to go back to the normal view.

For more information on our powerpoint/training from introduction, intermediate and advanced, have a look at what you can learn in a day…https://www.stl-training.co.uk/powerpoint-training-london.php

Powerpoint/training

Powerpoint can give you the professional presentation – you can wow your audience with a presentation with a strong impact.

Powerpoint can help you to create a presentation quickly and easily with ready made templates – it can help get your message across with smooth transitions between slides, animations on bullet points, and embed videos for active content.

But it is easy to get carried away with techniques and forget the skill of presenting itself. Your Powerpoint presentation can look polished, professional and compelling, but if your delivery and appearance isn’t a match to your content, your message may be lost.

At the planning stage of your Powerpoint presentation, it is worth considering the message you are getting across, the final event, and the delivery of the presentation. Here you are looking at effective presentation tools and techniques to help persuade your audience, and knowing who your audience are.

These two core skills form the main ingredient of any presentation – which need one more special ingredient to make it all work…which is you, your knowledge, expertise and personality. For your Powerpoint presentation to help you get your message across, it is helpful to look at ways of combining your skills with Powerpoint.

For a quick refresher in what makes a good presentation, you can access some tips from the Powerpoint File menu – there is a sample presentation which show-cases Powerpoint’s features, and combines these with presentation tips.

In the File menu, there is a Powerpoint presentation called Five Rules, which sets out some good practice guidelines for setting up and giving your presentation.

five-rules-Powerpoint-training-2007 — Powerpoint has a refresher to help inspire you – take a look at Five Rules

If you are looking to develop your presentation skills and get the most of Powerpoint 2007, have a look at our Microsoft Powerpoint 2007 training courses: https://www.stl-training.co.uk/powerpoint-2007-introduction.php. For one day courses on presentation skills take a peek at https://www.stl-training.co.uk/presentation-skills-london.php

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