microsoft word training course - Limit printing

Hi Rebecca

Thank you for your question.

Would it help if the process notes were inserted as comments, as then you would be able to tell Word not to display the comments before printing; and then redisplay the comments so they could be seen on screen.

To insert a comment, go to Insert - Comment.

To turn comments off, use the Reviewing toolbar, click the Show button and select Comments. Then you can print without the comments showing. Then choose Show - Comments again on the Reviewing toolbar to turn them back on.

Does this help or not?

Amanda

Hi Rebecca

Another thought, you could hide the text, then it won't print out.

Try this: type something in a document, select it, then go to Format - Font and under the Effects area, put a tick in the Hidden box and click OK.

Once you've done this you should find that the text you've hidden is not visible, so it won't print out. To see the text on screen, click the Show/Hide button on the Standard toolbar (to the left of the Zoom box - looks like a back-to-front P). Then you will be able to see the hidden text on screen, but if you check in Print Preview you'll see the text doesn't show therefore won't print.

Amanda