Word Styles

Hi Meg

Thank you for your questions - if it's OK I will answer them in turn. Your first question was:

1. How do you create styles so that they can be applied to just parts of paragraphs or individual characters? We want to lock down our "normal" style so it is always arial font 10 with set spacing, however when we restrict this we loose the ability to make normal text bold, italic, superscript, subscript etc. To get round this we have created styles for each of these, but we can only apply these to entire paragraphs not to individual characters.

The good news is there is a setting you can change in your style that allows it to be applied at the character level, rather than just at the paragraph level. To do this:

Switch to the Home ribbon
Show the styles window by
clicking on the button at the lower corner of the Styles group
or by simultaneously holding down
Alt + Ctrl + Shift + S

From the list of styles find the style you created, Right click on it and choose Modify

In the Style Type drop down (second from the top) switch the type of style from Paragraph to Linked

The Linked style type lets you apply the style to whole paragraphs or to individual characters.

I hope this helps.
I will answer your other questions in separate posts.

Kind regards,

Andrew


Kind regards,
Andrew

Hi Meg

I've taken a look at your second question:

2. How do you create a style with text highlighting? When we try it just looks like normal text with no highlighting, even when we make the text look like we want it to and click "update 'xxxx' to match selection"

and you may find the following works:
Create your style using the Style dialogue box and set its type to linked (so it can be applied to individual letters).

At the bottom of the Modify Style dialogue box click the Format button. From the list choose Border and switch to the Shading tab. From here select the type of shading you wish to apply then OK out of the dialogue box.

You should now be able to highlight words or letters and apply your highlight style.

Let me know how you get on.

Kind regards,

Andrew


Kind regards,
Andrew

Hi Meg,

Thank you for your question.

Can you please send me the document and can you detail the steps you have taken to try and achieve number 3.

Please send the doc to sk@stl-training.co.uk.

Regards

Simon