Mail merge

Hi Michelle,

Thank you for your post and welcome to the forum,
In answer to your question:

To create a single page of labels which are identical;

Create a new blank document,
Click Tools>Letters and Mailings
Select Envelopes and Labels
In the dialog box choose Labels
Type in the address you wish to have printed
Select Full Page of the Same Label
From the Options button choose your label type
Press Print and your full page of labels will be produced

Mail Merge Labels:
Create a new blank document
Click Tools> Letters and Mailings>Mail Merge...
Your Task Pane will appear on the right-hand side of the screen, displaying the Mail Merge Wizard


To create the Labels:
Under the heading Select document type, choose Labels
At the bottom on the Task Pane, click Next: Starting document
Under the Select starting document heading, ensure Change document layout is selecte
Under the Change document layout heading, click Label options...
Select the label you are using in the Label Options dialog box.

Note: Start by selecting the brand of label you are using, remembering to select A4 sizes if available. Then select the product code of the label you are using, usually found on the box or the side of the label sheet.
Click OK
If a warning appears, click OK
Click Next: Select recipients at the bottom of the task pane
Select the list for your labels under the Select Recipients heading
a. To use an Excel list, select Use an existing list
b. To use your Outlook contacts, choose Select from Outlook contacts

To use an Excel list:
Under the heading Use an existing list, click Browse...
In the Select Data Source dialog box, navigate to the file you want to use
In the Select Table dialog box, select the Excel worksheet that contains your data
Click OK

To use Outlook Contacts:
Under the heading Select from Outlook contacts, click Choose Contacts Folder
Select the Contact list you want to use
Click OK

To Setup the Labels:
When the Mail Merge Recipients dialog box appears, click OK
Click Next: Arrange your labels
Select how you want to add your information to the label. If you are using Outlook Contacts and would like to create Address Labels, the Address block... option might be the best choice. The option which most closely resembles Word 2000 is More Items...

Arranging labels using the Address block option
Click on Address block... under the Arrange your labels heading
Select options in the Insert Address Block dialog box to determine how you want your labels to appear
If you are using the Address Block option with a data source other than Outlook Contacts, it is recommended that you click on the Match Fields... button at the bottom of the dialog box. This will allow you to ensure that the fields in your data source match with the fields Word is expecting in order to complete the address block.
Click on OK until all dialog boxes are closed.

Arranging labels using the More Items option
Click on the More Items... option under the Arrange your labels heading
Ensure that the Database Fields option is selected
For each field you would like included on your label:
Click once to select the field
Click on the Insert button
Note: The fields will be entered onto the label in the order you select and insert them. They will be added without any spaces or line breaks - these can be added in once all the fields have been added to the label
When all fields have been added to the label, click the Close button
Add spaces and line breaks between the fields on your label by clicking between the field names and using the spacebar or Enter key

Copying your label layout to all labels
When you have decided on the label layout, click Update all labels to copy the layout to all other labels
Note: If you are unsure how your labels will appear, choose Next: Preview your labels at the bottom of the Task Pane to check them. If you want to make any changes, you can then choose Previous: Arrange your labels
Click Next: Preview your labels
Preview your labels. Use Previous: Arrange your labels at the bottom of the screen if you need to make adjustments

To complete the Merge:
Click Next: Complete the merge
Select your merge option:
a. Print... will send the labels directly to the printer
b. Edit individual labels... will create a separate document of labels, which you can edit, save and print

Don't forget to save your mail merge document. This will allow you to create the labels again without having to repeat all the steps above

regards Pete